August 24th 2009

Members Present: Alex, Kristin, Shammy, Tony, Stacy, Amber, Ally, Erin, Stephanie, Ashley, Cynthia, Kathy, Brad, Andrew
Regrets from: Anna, Laine, Josh, Heide, Amanda
No regrets from: Geoff
Approve Minutes

Motion to approve the minutes – APPROVED

Membership

Membership forms and money will be held off till the next meeting.  Leaving the club you will not be refunded but you are welcome to come back if you leave for some time

Polos
They will have the Rotaract crest on them with the colors of either black or maroon
Names/Contact

We will use facebook as our main resource for contacting

Report from Geoff – Geoff is not present so this item was skipped

Code of Conduct Outline
If you have to miss a meeting please email Cynthia at kais@uwindsor.ca
Cynthia will be taking care of attendance because we all have responsibility with the club and if you can’t take on the responsibility please let Cynthia know
We need to operate as a team and must show respect for others

Club Days/Club Summit

Club summit – 30th of September, time is still unknown
Club days – we will book a booth and Anna and Amanda will be organizing that day

New Members

Welcome!
Meetings normally held Sunday @ 1:30 in the CAW

We will tentatively keep this as the time for meetings

Events

We were thinking of an Art Auction
We were thinking around November or December at $3
Motion to approve $75 for a liquor license for the event: APPROVED
So local artists will be putting together an art show to fundraise money
Of the art: 50% will go to artists and 50% will go to charity
The $3 entrance fee will go to Rotaract
The tentative date will be November 20th
Kathy needs to go and get the off campus event form from the UWSA
We need to ID and have bracelets for people that can drink wine

For the battle of the brains held at the end of March it will be partnered with Rotary and 100% of proceeds will go to charity – Ambassador auditorium will need to be book
March 26th
Kathy thinks if we had profs involved we would be getting more students out
100-150 people
We will not be doing a fashion show this year

We will be getting T-Shirts from Shinerama and we will be helping with the BBQ they will be having

December we will be helping out in a soup kitchen

Also thinking of a Children’s Gift Day in December

We also want to help out with an engineering project – we have the proposal and they will be making an engine to push it to its endurance limit and they will also be having a dinner on September 11th – we need to decide whether we will be fundraising or planning an event with them

For the Art Auction:
Let’s think of a name for this auction and we will have Amanda do a flyer for the auction
Charities Ideas: Terry Fox, Windsor Cancer Clinic, Project Hope
Alex will keep us updated on job opportunities and volunteer opportunities over campus

Next Meeting
Monday August 31 @ 12:30

Updates

Amanda will be doing flyers for Rotaract
5 part leadership development workshop last week and Alex wants us to share the information with us
Any ideas for fundraise please come to the event coordinators

Meeting Adjourn at 1:23