December 6th 2009

Members Present: Alex, Cynthia, Erin, Ashley, Shammy, Byron, Kristin, Phila, Marisa, Tiffany, Stacey, Tonny, Monica, Bradley, Kathy
Regrets from: Anna
No Regrets from: Andrew, Stefani, Amber, Allysa, Laine, Josh, Juliette
Meeting Begins at 1:08pm
•    Our new member Monica was introduced to Rotaract
•    Thank you cards were given to Erin to give to the people who bottled the wine
•    Money was given to the photographer Jack
•    Photos from the Art Auction were put on a CD and will be put up on the website
•    Group photo was put on an issue of The Lance
•    If you would like a pamphlet from the Art Auction, please contact Alex
Pros and Cons of Art Auction
•    $850 was raised. Approximately $700 will be donated
•    Fee from the pop was all made back
•    Money for the cups, plates, and food came out of the ticket sales
•    Rick Caron heard good comments about the event
•    Event was filled nicely, had a couple platters of food leftover
•    Some buyers still need to pay for artwork which will get taken care of
•    Pieces will be given back to the artists and they can decide to still sell it or not
•    Possibility of selling leftover artwork via Facebook or at the Battle of the Brains event
Improvements for Art Auction
•    More time for hanging up artwork
•    Table to sit at instead having to stand around all the time
•    Put auction sheets on a table with the picture of the artwork
•    Choose an art gallery that is already clean
•    Make contract with art gallery owners
•    More tickets were printed than needed

•    Impressed with set up, posters, ticket sales.
•    Post-event promotion with lance or something that includes group photo and/or photograph with cheque
•    Get a copy of the post-event write up that Ashley’s friend did.
Other Organizations’ Events
•    Rotaract was invited to SIFE demo camp
•    Demo camp – people from different businesses come up with business ideas and a large group of approx 70 people do the funding for local businesses
•    Dec 23rd : something for the Olympics, free hat and gloves(?)
•    Essex District High School – Cultural Diversity Night
•    Enjoy multicultural food, entertainment, etc.
•    Thursday Dec 10th from 4-7pm. Located in the cafeteria.
Volunteer at Food Bank?
•    Downtown mission only allows 4-5 people in the kitchen and 2-3 people serving food
•    IONA College: can volunteer at food bank or bring in canned food
•    Current standing: undecided
Battle of the Brains
•    Friday, March 26, 2010
•    Place Concord has the best price so far
•    Kristin will look into the Caboto Club
•    Bradley will look into Fogolar Furlan
•    Ashley will look into the Croatian Centre
•    Plan to have 200-250 people attend the event
•    Charity still needs to be picked

•    Walk-ins will be sitting together.
•    Tickets need to be low enough to attract students and still make a profit
•    Overall winner is a team not individual person
•    Trivia game will have different category questions similar to Jeopardy.
•    Electronic devices are prohibited
•    Powerpoint slideshow with questions only
•     Example: 8 questions per round, 8 rounds
•    Possibly use questions from the game Trivial Pursuit
•    Include a speed round
•    Possibly include Pictionary as an ice breaker or something.

•    Rotaract members’ duty: collect answer sheets and keep an eye out for cheaters
•    Have a different MC for each round to familiarize people with the Rotaract members
Pinning Ceremony
•    Tentatively January 8th at 6pm
•    Ambassador Auditorium needs to be booked
•    Business casual dress wear
•    Food that will be brought:
•    Erin - Salad
•    Kristin - Bruschetta
•    Ashley - Cookies
•    Alex - Grilled Cheese
•    Monica - Fruit
•    Bradley - Veggies
•    Kathy and Byron – Drinks
•    Leftover Wine
•    Marisa - Cupcakes
•    Alex and Cynthia – Pasta
•    Stacey and Tiffany – Stir fried Noodles
•    No food allergies have been reported

There will not be a meeting before the Pinning Ceremony